Florida Notary Public Updates

Every profession requires a "Getting Started Kit," whether it's the knowledge of the industry or the physical tools necessary for success. Being a notary public is no exception. While you will learn as you go, it's crucial to grasp the basics and have the necessary tools before performing any notarial acts. Otherwise, mistakes could impact both you and the public. 

So, what do you need before handling your first notarization?

Education

Education is your first priority. You need to fully understand the responsibilities a notary has and what is required of you for the different notarial acts. In Florida, specific laws govern notaries public, and it's essential to familiarize yourself with them to avoid unintentional violations. Florida mandates a three-hour education course for first-time notaries, so be sure to choose one that's approved by the State of Florida.

Notary Handbook

As a Florida notary, your commission is valid for four years. During that time, you'll become familiar with routine notarial acts, but some situations will be less common. Having a notary handbook on hand for quick reference ensures you’re always following the correct procedures.

Notary Seal

A notary’s official seal is fundamental to performing any notarial act. Each state has specific regulations regarding the appearance and content of the seal, so make sure yours meets Florida’s requirements. Without your seal, you cannot complete a notarial act.

Record Book

You will not be able to remember all of the notarial acts you have completed, and if there is ever an issue with one, you will need the information regarding the notarization for the case. While Florida does not currently require notaries to keep a record book, we highly recommend the use of one. A record book allows you to track all the notarial acts you perform, reducing liability. If a dispute arises—such as a forged signature accusation—a well-maintained record book can serve as crucial evidence to defend yourself.

Notary Errors & Omissions Insurance

Mistakes happen, or sometimes, you may be falsely accused. Either way, you will need a legal team to help defend you. While the public is protected by your bond, E&O Insurance safeguards you, providing coverage for legal defense and helping you avoid financial ruin in the event of a lawsuit.

With these tools in your arsenal, you’ll be well-prepared for the notary business. As you gain more experience, you might decide to invest in additional products that fit your specific needs. For example, you might prefer the professional look of an embosser to accompany your notary seal or the convenience of a mobile stamp for the on-the-go notarizations. As with any business venture, you’ll develop your own style as you go.