Florida Notary Public Updates

As technology advances and remote communication becomes more common, Florida notaries may wonder: Does video chat count as personal appearance for notarizations?

The primary role of a notary public centers around verifying the identity of the signer, having the person physically present during the signing, and confirm that the signer is not being coerced or under duress. With technology changing the way we interact, many notaries are asking if it’s acceptable to complete a notarization via Skype or video chat.

Traditional Notarization and Personal Appearance

In Florida, the law is clear for traditional notarization—personal appearance means physical presence. The signer must be in the same room as the notary public at the time of notarization. This ensures that the notary can properly verify the signer's identity, confirm their willingness to sign the document, and ensure they are doing so of their own free will, without coercion.

What About Remote Online Notarization (RON)?

Since January 1, 2020, Florida law has allowed commissioned notaries to register to perform RONs. This type of notarization enables signers and notaries to complete the entire process online through an authorized RON service provider, which includes live audio-visual communication. However, RON involves more than just a video call—the process must meet strict legal and technical requirements.

Unless you are authorized to perform RONs, you must arrange a time and place to meet someone who needs a notarization in person. Too many key components of ensuring you are completing a notarial act properly hinge on the signer being physically present. It is illegal to complete the act otherwise.